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Financial Grants Manager

11 Sep 2023 11:32 AM | Anonymous member (Administrator)

Our Mission

Our mission is to leverage the power of food to end hunger and build healthier communities.

Our Vision

We believe that the fight against hunger and the fight against poverty are one and the same. We envision a future in which food is recognized as a human right and every person is able to feed themselves and their families in dignity. Together, we work to create a more nourished, prosperous region.

Our Values

Our core values define who we are and how we work with our communities. Foodlink & our team members have:

Compassion - treat all with dignity & respect; build kinship with those we serve

Innovation - say yes; avoid complacency risk failure in the pursuit of ending hunger

Collaboration - build a shared vision, create synergies, maximize resources

Agility - respond urgently to the ever-changing needs of our community

Stewardship - maximize the impact of every dollar, donation, and asset


Job Title: Financial Grants Manager

Department: Finance Department

Reports to: Director of Finance

Supervises: Finance Coordinator

Status: Salary, Exempt, Full-Time

Job Level: Manager

Updated: 8/28/23


Foodlink is seeking a highly motivated, detail-oriented, and organized individual to manage an ever-evolving portfolio of government and non-governmental grants. The Financial Grants Manager (FGM) is responsible for the preparation of financial grant reporting and analysis, grant budget development and grant forecasting. The FGM will oversee the financial portion of the grants management function and work closely with the Grants & Evaluation team. Financial management and strong customer service skills are essential for this position, as are confidentiality, discretion and attention to detail.


Grant Administration

  •    Independently examine a variety of contracts, budgets and financial statements for completeness, accuracy, and conformity with applicable policies, procedures, and requirements.
  •    Serve as department liaison to the Grants & Evaluation team and other program staff leading the writing and submission of grants. Collaboratively develop grant budgets consistent with organizational priorities. Compile all financial-related documents required in support of funding proposals.
  •    Monitor budget to actual grant spending, work with program managers to ensure grants are fully and properly spent, recommend budget modifications where necessary, and seek approval from funders when needed.
  •    Maintain compliance with all grant fund sources, including federal and state regulations. Keep abreast of laws and regulations that apply to non-profit organizations to maintain up-to-date compliance and financial accounting and reporting requirements.
  •    Prepare any required/requested grant analysis, reimbursement requests or reports timely, in accordance to contract, agency and organization procedures; reconcile grant accounts; check for compliance and payment; resolve issues with grantors.
  •    Lead all funding associated financial grant reviews/audits and assist with organizations annual fiscal audit and Single Audit including preparation of the Schedule of Expenditures of Federal Awards (SEFA).
  •    Manage the organization's restricted revenue tracking, maintain backup documentation, and assist in the tracking of grant balances to ensure funding is spent in accordance with the grant budget by the funding end date.
  •    May perform other grant administration duties as assigned including but not limited to the preparation of analyses to support both operational and strategic initiatives.

Finance & Budget Support

  •    Assist in the organizational budget development process; the FGM will contribute to the development and monitoring of annual budget to actual results.
  •    Complete company related returns, reimbursements, and other documentation as assigned.
  •    Exercise discretion in the performance of assigned duties by being knowledgeable of Foodlink policies and procedures regarding confidential materials and information and complying with such policies when handling confidential items or providing information to employees or the public.
  •    Perform any tasks or projects assigned by the Director of Finance to support the organization and the team mission.


  •     Oversee the financial portion of the grants management function
  •     In addition to day-to-day management serve as a coach and mentor to the Finance Coordinator
  •     Supervise staff in accordance with Foodlink policies and procedures. Serve as a leader, manager and mentor providing guidance and support with professional development.
  •     Be an active member of Foodlink's Finance team and participate in all team meetings, training, and activities.



  •    Detail-Oriented. Exercises extreme attention to detail. Take pride in being thorough, accurate, organized, and productive. Asks critical questions to ensure accuracy.
  •    Agile. The ideal candidate will be able to adapt to evolving needs and priorities. Ability to juggle and prioritize a varying demands of this role
  •    Collaborative. Ability to work well with a variety of stakeholders including management, direct staff, peers, and other internal departments, and external partners.
  •    Solutions-oriented. Ability to contribute to problem solving and to pivot between strategies and manage competing priorities.
  •    Mission-driven. Reflects on the mission often, using it as the north-star for decision making. Proactively seeks information as it pertains to hunger relief and/or how Foodlink operates.
  •    Customer service. Has a people-first mentality when serving a wide variety of customers, from donors to vendors to volunteers.


  •       Bachelor's degree in Accounting, Finance, or a related field of study. Or equivalent combination of education and experience.
  •       3-5 years grant management experience, working with a grant portfolio of multiple funders with various compliance requirements and deadlines within a non-profit setting.
  •       3+ years supervisory experience
  •       Experience with New York State and Federal Grants preferred.
  •       Demonstrated ability to interpret funding and reporting regulations and guidelines
  •       Knowledge of fiscal and business management with demonstrated competence in planning and budgeting, supervision, data collection and reporting.
  •       Must have working knowledge of GAAP principles, audit process, federal cost principles, grant administration, compliance requirements.
  •       Must be comfortable compiling complex information from a variety of different formats and information sources, as well as keeping this information organized and concise
  •       Proficiency in use of software application, databases and Microsoft Office Suite. Proficiency with Microsoft Excel, and basic office math skills required.
  •       Ability to organize, manage, and prioritize multiple tasks, deadlines, requirements, and priorities to complete work in a timely manner and within established deadlines.
  •       Friendly, customer-oriented personality and ability to communicate clearly and concisely orally and in writing.
  •       Ability to operate electronics, photocopier or other standard office machines, perform routine alphanumeric filing tasks, and perform basic record keeping and tabulation tasks.
  •       Fluency in English required. Knowledge of Spanish helpful.

We are actively seeing a diverse pool of candidates for this position and strongly encourage applications from candidates of color.


This is a full-time position paid on a salary basis, pay rate ranging from $58,183 to $66,260 (DOE). Foodlink covers 100% of individual health and dental insurance with the ability to acquire family coverage with pretax dollars. In addition to generous paid time off (PTO), we observe 14 paid holidays throughout the year. Opportunity to contribute to a 401k retirement savings plan upon hire. Eligible for generous employer match after 1 year of service. Employees in good standing can enjoy the benefit of 1 work from home day per week after successfully completing 3 months of service.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand and talk and hear. The employee is frequently required to use hands to handle or feel items such as documents. The employee is frequently required to stand and walk for long periods of time. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus. Able to lift bulk objects or objects weighing up to 50 pounds.

Work Environment

The work environment characteristics described here are representative of those a team member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all- inclusive. Employees will follow other instructions and perform other related duties as required.

Diversity, Equity, & Inclusion

Foodlink is committed to fostering, cultivating, and preserving a culture of diversity, equity, and inclusion. At Foodlink we believe that anti-hunger work is only possible with a commitment to removing barriers caused by systems of oppression that perpetuate hunger and poverty. We recognize that systematic injustice and bias disproportionately impact some identities more than others.

Foodlink is actively working to center equity- the fair treatment of all people- in everything that we do so that everyone in our region has access to nourishing food that reflects and values cultural differences.

Foodlink is committed to listening and supporting solutions to hunger that are sourced from people and communities with lived/living experience of hunger and poverty, and to responding where inequities exist.

Foodlink is committed to taking great care to cultivate internal culture and practices that support diversity and inclusion. We embrace and encourage our employees' differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique. We aim to foster an environment in which everyone feels a sense of belonging and understands their connection to the Foodlink mission.

Foodlink employees have a responsibility to always treat others with dignity and respect. Employees are expected to always exhibit conduct that reflects our values and promotes equity and inclusion during work, and at work functions.

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